The best place to start this description is probably by explaining what AnbarTech doesn’t do.
- AnbarTech does not store video, photographic, audio, document, or any other kind of records.
- AnbarTech does not maintain these records.
- AnbarTech does not record, duplicate, transfer or digitize records
- AnbarTech does not migrate files from obsolete, or soon to be obsolete, formats to new, emerging ones.
What AnbarTech does is to match information about family memory records with people who are searching for them. These people can be immediate family members or future descendants. And we do it using secure and private methods over which you have complete control.
Before Describing The Process
Before describing the process used at AnbarTech you need to be familiar with three terms:
- Originator. This is the individual who initially arranged for the safe and secure storage of family memories such as videos, photographs, documents, etc. They maintain and update this material on an ongoing basis. This includes any or all of the items described here. They are the point of contact for other nuclear or extended family members who may want access to the collection of family memories.
- Steward. When the Originator is no longer able to maintain and update the family memory materials due to age, illness, or any other issue, this is the individual to whom this responsibility is passed. They become the point of contact for other nuclear or extended family members, and future descendants, who may want access to the collection of family memories. Each succeeding generation will see the installation of a new Steward who will, in turn, pass on these responsibilities to the next Steward. This process will continue for as long as the collection continues to exist and be maintained which will, hopefully, be for many, many generations.
- Seeker. This is an individual who seeks information and access to a collection of family memories. This individual could be seeking information today or generations into the future. In order to get access to specific family memory materials they will need to search for family connections, locate potential matches and make anonymous contact with either the Originator or a Steward in order to request access to a collection.
How The System Works
The highlights of how you can use this system are as follows. (These steps assume that you, as the Originator, have organized your collection of family memories and have taken the necessary steps to preserve them. If you haven’t completed this step you should read this for helpful tips and insights.)
- Enter the relevant information about your collection into the AnbarTech Family Memory database.
- Assign a Steward.
- Communicate anonymously with Seekers and decide what, if any, parts of your collection you are willing to share with them.
- Maintain your database listing on a regular, ongoing basis, make changes to it as needed, and mange files that need to be updated due to format obsolescence.
As an Originator you will have now organized, duplicated and taken steps to protect your irreplaceable family memories. The next step is to make sure that those people who are most important to you – and those who will follow you and your immediate family in the future – know that this collection exists. You also need to let them know what the collection contains, where it is, what formats the materials are in and how to access them.
To achieve this we have created a comprehensive, searchable database that will allow you to record important information about yourself, your family and your collection. This information includes names, dates and places of birth for yourself, your spouse and your children. It also includes dates and places where videos and photographs were recorded, what the events they cover were, other documents that are contained in your collection, formats these files are stored in and where they are stored. The information you can enter can be quite comprehensive. You can enter as much or as little detail as you wish, with certain, minimal restrictions. Please be aware, however, that the more information you enter into the database, the easier it will be for others – including generations far into the future – to locate. If you are ready to begin adding information to the database click here.
The next step is to select a Steward. If anything were to happen that made it impossible for you to continue administering all the elements necessary to maintain this collection this is the person who would assume responsibility for the ongoing management of the family memory collection you worked so hard to create and protect. You need to choose this person carefully. Once you have selected your Steward you will need to provide them with access to both your collection the ability to access, and if necessary, update your database information. Finally, they will need to be able to communicate with Seekers who are looking for elements of your collection and allow them to access these according to guidelines which you have created. (This will require that you provide them with unrestricted access to your user name and password information so MAKE CERTAIN that the individual you select is, and will continue to be, trustworthy!)
Once the initial step of adding data to the database has been completed it will be available for Seekers to search. If you would like to search the Family Memory Database click here. Although there are many fields available on this search form, once your search is completed you will be presented with only minimal information. This is done to protect the identities of the Originator and other family members. Based on the search completed, information on the most relevant matches will be presented. This information will be limited to:
- Originator name
- Originator Date of Birth
- Originator City of Birth
- Originator Country of Birth
If you, as a Seeker, see a listing that appears to be for a family member – or, in the future, an ancestor – you may send a message to this Originator – or the Steward who is maintaining the collection – through the AnbarTech portal message system. In this message you should introduce yourself and describe what you believe to be your connection to the family you are trying to contact. If the Originator or Steward believes your contact to be genuine they may contact you to request more information and/or grant you access to the Family Memory Collection. If you do not appear to have any connection to the family you are reaching out to the Originator or Steward may ignore your request for contact or reply that they do not believe that there is any connection between you. This decision is solely at the discretion of the Originator or Steward.
At NO TIME will your private information, nor the private information of the Originator or the Steward, be visible. All communication will be conducted anonymously through the AnbarTech portal messaging system.
(Nothing to see after this line. Honestly. Work in progress. Sorry.)
Would your immediate family be able to continue to access it? What about your extended family? And don’t forget your grandchildren, great grandchildren and generations of descendants well into the future? Wouldn’t you want to make sure that they could access these materials if you could? After all, these comprise a significant record of their family history. And family history is so important.